Executive Assistance (f/m/d)

Cyber Valley is Europe's leading hub of excellence in modern AI and robotics. Creating a vibrant ecosystem, facilitating smooth collaboration and rapid knowledge-exchange between science, business, and society.
 
As ambassadors for entrepreneurial spirit, Cyber Valley's mission is to strengthen research, development and application of methods and technologies in the field of intelligent systems. We provide a comprehensive and integrated platform to collaborate, share resources, and advance the state of the art in modern AI and robotics. With a focus on the ethical and societal aspects of AI, we envision a future where the full potential of intelligent systems is leveraged for the greater good of the world.

• You will work as part of a team supporting the CEO and COO in all administrative and organizational matters
• This includes schedule coordination and monitoring, preparing, planning and organizing meetings (including minutes), workshops, and retreats, updating webpage content, independent processing of emails and correspondence, interfacing with the administration with regard to financial and personnel matters, as well as routinely performing independent work in both English and German
• You take care of guests and visitors and support all Cyber Valley members across a variety of organizational structures including academic and industry partners, national and international universities, and government entities
• You will be working with a diverse group of people from all over the world 
• You will do various translations German-English and vice versa, orally and in written form, and you will support drafting letters and invitations
• Answering the phone will be part of your job as well as supporting purchasing, travel preparations, as well as providing the infrastructure for new team members at all levels from office preparation to paperwork.

• You have excellent organizational skills and be able to manage complex projects with multiple stakeholders in a independent, diligent, and reliable manner
• A degree in business administration or a similar qualification is a plus
• Work experience as an Executive Assistant, Personal Assistant or similar role in an academic or research environment would be advantageous
• You are an effective communicator, able to liaise with people at all levels of the organization
• A minimum level of C1 is required in written and spoken English and German, including the ability to translate documents between these two languages
• You are a proficient user of standard software (MS Office)
• You are a service-oriented, friendly and sociable person with intercultural competence, who enjoys being a member of a dynamic and international team

Cyber Valley provides an international and diverse working environment, a transparent,  supportive and open-minded team with clear communication where you can realize yourself. Our dynamic and start-up like structure offers unique opportunities for personal growth and contribution of own ideas. 

Contract and salaries are based on qualifications and previous professional experience according to public guidlines (Tarifvertrag für den öffentlichen Dienst der Länder; TV-L). 
Supporting a sustainable and inspiring work environment, social benefits of the public service apply.
We are an equal opportunity employer dedicated to excellence through diversity and do not discriminate on the basis of non-job-related criteria, such as age, race, sex, disability, sexual orientation, national origin, or any other. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

The position is available at the earliest convenience and will be open until filled.

For further information, you can write us at 'application@cyber-valley.de'.