Team Assistant (f/m/div), 50%-100%

The Max Planck Institute for Intelligent Systems is a world-leading research institute in artificial intelligence, machine learning, and robotics, located on two campuses in Stuttgart and Tübingen. The Scientific Coordination Office (SCO) provides support services and manages collaborations, graduate education, and outreach public engagement, fostering groundbreaking research to positively impact the future.

Roles & Responsibilities

You will be responsible for the administrative support of the Scientific Coordinator, the Institute Management Officer, and the SCO team. The following tasks will be part of your daily work:

• Support with project management
• Maintaining our databases and digital tools
• Creating presentations
• Supporting internal communication activities
• Facilitating the preparation of meetings, events, and team events
• Handling internal and external inquiries
• Administrative support of the SCO team, including general office management, onboarding, purchasing, and processing of documents
• Calendar management and scheduling
• Support for guests and visitors

Education & Experience

The ideal candidate will have

• A relevant qualification, e.g. commercial vocational training or higher-level education
• Strong project management skills and the ability to work independently or in a team on multiple projects simultaneously
• Proficiency with standard office software and willingness to learn new technologies
• Fluency in both English and German (C1 level or higher) and excellent communication skills
• Additional languages and previous experience in research and/or higher education are a plus.
• A friendly and confident attitude and intercultural competence
• Commitment to providing high-quality service and strong problem-solving skills
• Flexibility to adapt to changing priorities, deadlines, and needs
• Ability to represent the institute professionally

Our offer

As part of the SCO, you will join a motivated, international, and diverse team of approximately 25 members. Your place of work will be Tübingen. We offer flexible working hours, the possibility of mobile working, and many other benefits. Salaries and contracts will be based on qualifications and previous professional experience, according to the Public Service Wage Agreement (TVöD Bund) guidelines. All social benefits of the public service apply. The position is initially limited to two years, with the possibility of an extension.

Application

To apply, please include a cover letter, your CV, and letters of recommendation in your application. Please upload it as one PDF file by using our application system. If you prefer to send a hardcopy application, you may do so. Please send it to: Max Planck Institute for Intelligent Systems, Eva Lämmerhirt, Max-Planck-Ring 4, 72076 Tübingen, Germany. The position is available at the earliest convenience and will be open until filled. Preference will be given to applications received by June 18, 2024. Any questions regarding the position should be directed to Ms. Eva Lämmerhirt at eva.laemmerhirt@tuebingen.mpg.de. The Max Planck Society is committed to increasing the number of individuals with disabilities in its workforce and therefore encourages applications from such qualified individuals. The Max Planck Society strives for gender equality and diversity.