Administrative Staff Member (m/f/d) – Full-time

A unique AI research institute, the ELLIS Institute, has been established in Tübingen with support from the Hector Foundation and funding from the state of Baden-Württemberg. This groundbreaking initiative offers top scientists in Germany exceptional working conditions. To sustain this vision, we seek a highly motivated administrative team dedicated to providing outstanding service, supporting scientists at the institute, and acting as a central contact for all work-related needs.

The institute is integrated into "Cyber Valley," an innovative ecosystem that brings together leading European institutions conducting AI research.

Your Responsibilities

• Assisting with third-party-funded projects from application to final processing

• Assisting with budget and financial matters

• Implementing and ensuring quality in administrative processes

• Supporting the preparation of the business plan and annual financial statements

• Processing invoices and managing budgets for institutional and third-party funds

• Assisting with administrative tasks in HR

• Supporting the development and implementation of internal reporting

• Collaborating closely with our external HR and finance service provider

• Advising and supporting the administration management

• Acting as a deputy for the administration management

The role also requires a high degree of creativity, flexibility, strong communication skills, and enthusiasm for contributing to the development of a modern research institute in a dynamic environment. You will report to the head of administration of the nonprofit GmbH.

Your Profile

• Excellent German skills, both spoken and written

• Good English skills

• Completed training in public administration and finance

• Experience in science administration, research management, university administration, or other publicly funded institutions is an advantage

• Ability to quickly adapt to changing challenges and develop solutions

Our Offer

We provide state-of-the-art infrastructure and cutting-edge technologies to drive scientific progress and encourage interdisciplinary collaboration. We prioritize a seamless integration between research, management, IT, and administration. Our team, though still small, manages all administrative processes within the institute. We value collegiality and the full involvement of each employee. For us, teamwork and a strong corporate identity are essential values. This commitment creates a uniquely supportive work environment, grounded in mutual respect, appreciation, and a sense of humor.

Compensation for this position is based on qualifications and experience, up to TV-L E12 (salary level determined by relevant professional credentials and experience).

We are committed to gender equality in the workplace. In cases of equal qualification, applicants with disabilities will be given preference. To ensure your rights, please clearly indicate any disability status in your cover letter or resume.

For further information, please contact Dr. Annette Schmid, Phone: +49 (0) 171 4194173

Please send applications to applications@tue.ellis.eu